By Andrew Wild – Cloud Product Manager at GCI.
Not even twenty years ago, nearly all the data within a business would stay within that business. Perhaps staff wages would be transferred by BACS, but beyond that it would be printed memos, letters and cheques.
Fast-forward to today, and organisations no longer operate within their own perimeter. Data is traveling between users, devices, apps, and services more than ever before, and protecting your perimeter, users, or devices does not guarantee protection of your data as it travels outside of corporate boundaries. Indeed, 7 out of 10 companies report that they cannot be certain their data is adequately secured when employees work remotely or on mobile devices.
Even simply identifying the data that needs protection can be a major challenge. So how can you identify and secure your data when it’s being stored in disparate locations and shared across boundaries? Logically, there are three stages to securing your data both inside and outside your organisation:
1. Data should be classified based on source, context, and content at the time of creation or modification.
2. Data should be protected by encrypting it and allowing access to only authorised users.
3. Users should be able to track activities on shared files and revoke access if they encounter unexpected activities.
If all this sounds onerous and resource-heavy, consider Enterprise Mobility + Security from Microsoft – an ecosystem of Microsoft services that GCI offers as a fully-managed service.
Enterprise Mobility + Security allows you to quickly and easily classify your data based on source, context and content at the time of creation or modification, either automatically or manually. Data classification and protection controls are integrated into Office and common applications to provide one-click options. For example, simply click “classified” in Word and the document is protected. What’s more, this protection is persistent to ensure data is safeguarded at all times, regardless of where it’s stored or with whom it’s shared.
You can share data safely with people within your organisation as well as with your customers and partners, with the protection carried across. You can also define who can access data and what they can do with it based on the use rights policy, such as allowing users to view and edit files but not print or forward any of the content. Additionally, the solution provides rich logs and reporting that can be leveraged for compliance and regulatory purposes.
GCI were recently Headline Sponsors at Microsoft Future Decoded. During the event, we demonstrated how our EMS solution can help protect businesses from a range of sectors, helping with GDPR compliance. We’ve created a webpage that features a number of EMS resources, including a product sheet. View it here: //info.gcicom.net/microsoft-365-and-managed-ems
Andrew Wild is Cloud Product Manager at GCI.
He is an experienced product manager in IT and Telecoms responsible for driving performance and development across a varied portfolio of hosted/cloud products, working closely with all departments across the business, including marketing, finance, customer services and technical teams. Andrew also holds a Master’s Degree in Strategic Marketing from The Manchester Metropolitan University and is PRINCE2 qualified.